How to complete your "Monthly Report" Form
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Side 1
- Complete Side 1 first by answering all questions. You and, if applicable, your spouse must complete all questions.
- Use a pen to complete the form.
- To ensure your cheque is available on time, complete the form correctly and submit by the fifth day of the calendar month. For example, if you received a February assistance cheque at the end of January, your Monthly Report form for March assistance is due by February 5.
- The information you report must include all changes that happened during the last calendar month. For example, any money received from January 1-31 must be reported by February 5. Incomplete or inaccurate information may result in the Monthly Report form being returned to you and your assistance may be delayed.
- If you are reporting changes for Questions 1, 2, 3, 4 or 5, include details in the space provided.
- Report any money you received during the calendar month since your last form submission, including all monies not previously declared. When declaring income, complete all boxes with either a “0” or the appropriate amount. Do not insert additional lines or leave any lines blank. Enclose cheque stubs or pay stubs for verification. Note that some benefits (e.g. the National Child Benefit) must be entered on a designated line.
- If you are receiving maintenance income that is to be passed through to an adult child, you must declare the amount received under “ALL OTHER INCOME,” and describe it as “Adult Passthrough.”*
*Adult Passthrough is maintenance income received for a person named in a child support order where that person is now 19 years or older (or 18 years or older with disabilities) and who is not listed as a dependant on your income assistance file. When the appropriate amount of maintenance is passed on to the adult child, it does not affect the amount of your assistance for that month. (If the adult child is in receipt of assistance, the maintenance must be declared to the ministry by the adult child.)
Note: If all family members receive assistance through the Persons with Disabilities Program, you are not required to fill in a cheque stub every month – do so only if there is a change to report (e.g. changes in family composition, marital status, assets or income).
Side 2
- The Monthly Report form is a legal document. Ministry staff can verify the information with private, provincial and federal agencies.
- You and, if applicable, your spouse must sign and date the form.
- Include your name, Social Insurance Number and a phone number where staff can reach you.
- If you have moved, attach a copy of a rent receipt for your new address.
An Example:
You received your February income assistance on January 24 and are applying for March assistance:
- Complete Side 1 of the Monthly Report form with all the information regarding your January income and changes.
- Sign and date Side 2, as described above.
- Enclose the proper documentation for any declared income or other changes, such as a new address.
- Return it to an Employment and Income Assistance office by February 5. Staff will review the information and contact you if more information is required. The information you provide determines your eligibility or entitlement for March assistance. If eligible, you will receive March assistance on cheque issue day at the end of February.
To Receive Continued Assistance
Filling in the Monthly Report form lets ministry staff know that you are still in need of income assistance. You must also report changes to your situation since your last request.
Staff use this information to determine your eligibility or the amount of your next income assistance cheque.
The Monthly Report form, also known as the “HR0081,” is mailed to you.
You may need continued income assistance for a number of reasons:
- you have not yet found a job;
- you are attending ministry-approved training or an employability program;
- your job pays less than your assistance rate; or
- it has been determined you are unable to work.
Changes to Your Report Include
- All income, earned and unearned: such as pension funds, Family Bonus payments, maintenance payments, Child Tax Benefits, Employment Insurance benefits and income tax refunds.
- Assets: items you own, have received or have sold.
- Family status: monthly assistance is based on the number of people in your family.
- Employment: have you gained or lost a job.
- You are attending school or training activities.
- Change of address, shelter costs or residents in your home.
Complete the form and return it to an Employment and Income Assistance office by the fifth of the month.
What will happen if I don’t report my changes?
There are consequences for failing to complete and accurately report changes on your Monthly Report form. Consequences include rate reductions or periods of ineligibility for assistance. It is important to correctly report changes to ministry staff. If you do not submit your monthly report by the fifth of the month, your cheque may not get processed in time for it to be deposited to your account or mailed. This means you may have to come in and verify your information all over again. To avoid this, please be sure to complete the report fully and accurately and get it back to the office by the fifth of the month.
What if I lose my Monthly Report form?
You can get a replacement from any Employment and Income Assistance office or a one sided version online at: www.sd.gov.bc.ca/forms/pdf/HR0081.pdf .
What if I have trouble filling in the Monthly Report form?
Phone the ministry toll-free number at 1-866-866-0800 or your local office or visit any Employment and Income Assistance office. The staff will be pleased to help you.
When is the next cheque issue day?
Cheque issue day is the date marked on Side 2 of your Monthly Report form. Generally speaking, cheque issue is the last Wednesday of the month. A full cheque issue schedule is available at: www.sd.gov.bc.ca/publicat/bcea/Cheqissu.htm.
For More Information
Contact the Ministry of Social Development by calling toll-free: 1-866-866-0800
or visiting your local Employment and Income Assistance office or the ministry website at: www.sd.gov.bc.ca
